e-Service Book Guidelines
e-Service Book Guidelines
EMPLOYEES FOR WHOM E.SR DATA IS TO BE UPLOADED
1. All employees whose salary is drawn under 010-salaries. All Grant-in-Aid employees whose salaries are drawn under DH/SDH 060/061.
2. All work charged employees whose salaries are drawn under DH/SDH 070/071.Employee in Foreign Service Deputation.
PROCEDURE FOR UPLOAD OF E.SR DATA.
- 1. The e.SR data shall be uploaded by DDO in
- https://esr.ap.gov.in
- portal using his CFMS ID as login password.
- 2. The HOO/DDO shall immediately update all the entries in physical SR before commencement of upload of e.SR data.
- 3. All the pages in the physical SR shall be scanned / uploaded by the DDO into e.SR module.
- 4. Before scanning of pages in physical SR, all the pages in physical SR(s) shall be serially numbered by the DDO by affixing a stamp on the bottom of each page* containing the words “page no______ and also scanned /uploaded into e.SR” under his/her signature. Better if the leave account(EL/HPL) is scanned at the end. At the end of each scanned copy of the e.SR, the DDO shall certify the number of scanned pages uploaded under his signature.
- 5. The physical SR can be scanned by the DDO by using conventional scanners or by using “Lens” APP of Microsoft Corporation.
- 6. Uploading of scanned SR shall be done by DDO using biometric authentication.
- 7. After upload of e.SR data, the physical copy of e.SR shall be in the custody of pension sanctioning Authority for which separate orders
- will be issued by the Government for discontinuance of physical SR.
- 8. In addition to uploading the scanned copy of the SR, the DDO shall enter the SR data on the relevant columns of e.SR data entry application
- duly attaching the following documents.
- a) Latest photograph
- b) SSC or equivalent certificate as proof of Date of Birth for superior service employees and Transfer certificate/relevant proof for
- last grade service employees.
- c) Caste certificate
- d) Aadhar card.
- e) Medical Certificate (Disabled persons only)
- 9. After entry of the data into e.SR application, the DDO shall download the e.SR data entered in PDF format, show it to the employee for
- cross-verification and obtain the employee’s signature on the PDF format in token of having satisfied with the correctness of Data uploaded into HCM system.
- The DDO shall also affix his signature on the PDF format and upload in the e.SR application under his/her biometric
- authentication.
- 10. After upload of e.SR data by the employee, the data shall be escalated to the Treasury/PAO where the salary bill of the employee is audited and approved.
- 11. The Treasury officer/APAO shall cross verify the data uploaded in eSR with the entries in the scanned / uploaded copy of the physical SR and confirm the correctness of Data entry of the following information
- a) Name of the employee as entered in the SR.
- b) Date of birth
- c) Date of initial entry into service.
- d) Community
- e) Disabilities, if any
- f) Latest Pay of the employee (by cross verifying with FLY leaf Register)
- g) Post held by the employee as on date.
- h) EL balance of the employee as on date of Upload.
- i) HPL balance of the employee as on date of Upload.
- 12. The Treasury officer/APAO shall confirm the above information under biometric authentication. After confirmation by the Treasury officer/APAO only, the e.SR. data shall be uploaded into HCM system.
- 13. The upload of e.SR. data into HCM system shall be completed by all the DDOs by 31/12/2020.
- 14. The PAO, AP, Ibrahimpatnam shall co-ordinate the e.SR data entry work at HOD offices level and the DTA, AP, Ibrahimpatnam shall Co-ordinate work at District level through network of Treasury officers.
- 15. The CEO, APCFSS shall organize the data storage servers properly for smooth upload of e.SR data.
- 16. For the employees existing prior to 1-7-2020, the SR entry may be taken as an automat
- 17. For the employees appointed on or after 1-7-2020, upload of each required certificate is mandatory.
- 18. DDOs may raise incident in CFMS for resolution of e-SR related issues.
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