AP Mega Parent-Teachers Meeting 2024 Agenda, Schedule, Guidelines, Action Plan, Activities, Pledge, Holistic Progress Card, Budget MEGA PARENT TEACHERS MEETING (PTM)

AP Mega Parent-Teachers Meeting 2024 Agenda, Schedule, Guidelines, Action Plan, Activities, Pledge, Holistic Progress Card, Budget MEGA PARENT TEACHERS MEETING (PTM) Programme Schedule Conducting AP Schools Mega Parent Teachers Meeting on 14th November 2024 Instructions Mega PT Meeting 2024-25 Invitation తల్లిదండుులు ఉపాధ్యయయుల సమావేశాలకి ఆహ్వానము.

Mega PTM (Parent Teacher Meeting) on Nov 14th

1. Upload Marks of SAMP 1 & SAMP 2 before Nov 10

2. పిల్లల బంగారు భవిష్యత్తు కోసం బడివైపు ఒక అడుగు అనే నినాదంతో Mega PTM

3. Planning preparation conducting and Post making activities

4. participating CM to local leader.

5. Time table will be shared for PTM conducting

6. Discuss on student progress

7. Student analysis with parents

8. Whole class analysis

9. Teachers are accountable to the parents

10. Discussion on progress card

11. Discussion on student Attendance percentage

12. Student behaviour Talents and weakness

13. Time and punctuality

14. Explain post school activity by the student at home to the parent

15. Competitions for parents a)rangoli for mother b)tug off war for fathers

16. All parent meeting my active parent member as guest cultural activities by parents and student

17. Prepare and Report on school progress by HM by covering School academic performance enrollment dropout achievements available facilities needs of the school and contribution

18. Just speeches on school development supports of the teacher achievements and overall facilities by smc chair person, active mother, Donors or people representative

19. All parents invites teachers followed by concluding remarks

20. Finally *shubh din bhojan* special food items should provide to all parents invited along with students

AP Mega Parent-Teachers Meeting 2024 Agenda, Schedule, Guidelines, Action Plan, Activities, Budget బడి వైపు ఒక అడుగు తల్లితండ్రులతో ముచ్చట్లు మీ పిలిల భవిష్యతతు కోసం, మీ సహకారం అవసరం తల్లిదండుులు ఉపాధ్యయయుల సమావేశాలకి ఆహ్వానము.

Detailed Guidelines for School Heads for Conducting the Mega PTM:

The Mega PTM is an essential event to strengthen relationships between parents, teachers, and the school. Please follow these detailed instructions carefully to ensure successful and effective execution

1. Planning Stage (5-7 Days Before the PTM)

Discussion and Planning:

Conduct a meeting with School Management Committee (SMC) members and staff to discuss and finalize the implementation of all activities outlined in the state- Minute to Minute Model Program. No deviations from the plan are permitted.

Formation of Committees:

Constitute the following committees with clear roles and responsibilities assigned to SMC members, staff, and students:

Invitation & Reception Committee

Budget & Purchase Committee School Beautification Committee

Environmental Safety Committee mittee (New) Student Progress Reports Committee

Stage & Audio-Visual Arrangement Committee Seating Arrangement Committee (for classrooms and common meeting areas)

Cultural & Sports Committee Food & Water Arrangernent Committee

Discipline & Parking Committee

Press & Media Coverage Committee

Medical Support Committee (New)

Committee Responsibilities:

Each committee must have a designated lead to support members. Assign roles clearly and conduct frequent coordination meetings.

Preparatory Stage (4-1 Days Before the PTM)

Invitation & Reception Committee:

Invitation Preparation:

Students should prepare personalized invitation cards for their parents and key invitees. Ensure that necessary materials such as cards, paints, colour pencils, sketch pens, etc., are provided to students in advance.

Class teachers are responsible for guiding and supporting students in preparing the invitations.

Invitation Distribution:

Ensure all parents. School Management Committee (SMC) members, identified donors, Vidyanjali volunteers and alumni receive their invitations.

Invitations can shall be given personally to guests if available locally

One of best achiever from the old students is to be identified and invited for giving speech which highlights the support his school also

The School Head must update the invitee details in the PTM online module within the School Attendance App.

Upload photos in the APP

Digital Invitations & SMS:

In addition to manual invitations, the School Head should download the digital copy (PDF) of the Mega PTM (MPTM)

program, which is attached to the PTM online module in the School Attendance App.

Share the digital invitation with all parents, staff, and SMC members via WhatsApp.

The School Head is also responsible for sending PTM invitation SMS messages to parents mobile phones through the App.

Announcements:

Make daily announcements about the Mega PTM during the school assembly, reminding students to inform their parents

Budget & Purchases

Expenditure can be met from School Composite Grant Exclusive Budget given to Mega PTM

Collect material and fund requirements from all other committees involved in organizing the Mega PTM (MPTM). necessary expenditures for conducting the MPTM.

Based on these inputs, prepare a comprehensive budget plan that covers all

Keep a detailed record of all expenses incurred, including purchases and contributions, in appropriate registers for future reference.

Regularly update expenditure logs to maintain accurate and transparent financial documentation.

Identify the donors for contributions

Beautification of the campus

Pathways and Entrances:

Mark and decorate pathways from the main gate to the school building entrance.

Use chalk or paint for clear pathway markings.

Welcome arch shall be made at the school gate with locally available Mamaidi thoranaalu, Arati bodelu and colour papers

Line the pathways with flower pots or floral arrangements to create a welcoming environment

Greenery and Plants:

If there is time, coordinate with the staff and students to plant small shrubs, flowering plants, or trees around the campus.

Ensure that Kitchen gardens maintained with fencing Name the trees of the campus with botanical names

Water the existing plants regularly and prune them to ensure they look fresh and maintained on the day of the meeting.

Review the condition of the school building's paint. If wallis appear dull or uncle coordinate with the School Head and budget committee to touch up the exterior and interior walls with fresh paint.

Focus on high-visibility areas such as the school gate, entrance, classrooms, and the area where the common meeting will be held Mark either side of path way with white cement/Sunnam Ensure that appropriate direction signage s are placed from the main gate to guideparents and guests to the classrooms and event area.. Wash rooms

Welcome March

Welcome march shall be organized with NCC and Scouts cadets. Otherwise PD can Guide group of students for welcome March

Arranging red or green carpet on the steps of the school.

Ensure that carpets are securely fixed to avoid any accidents or tripping hazards.

Parents and guests can be welcomed with school band if available

Philanthropists/Old students/peoples representatives can be seated in the School head room/ Library. A nominated senior teacher shall be allotted duty to engage guests

Classroom and Common Area Decoration:

Clean and arrange all classrooms and common areas in a neat, organized manner.

Class teacher with the help of students can decorate the class rooms with colour papers

Welcome note is to be written notice boards and green boards by class teacher with the help of students

Display motivational quotes, and student artwork on classroom walls

Decorate the class room entrance and corridors with educational posters, streamers, and balloons. Along with toranalu

Best decorated class room students shall be acknowledged or appreciated.

One table and three chairs must be arranged outside of each class room in warandah for one on one student interaction

Class pupil leader and Girls representative will manage the discipline of the class.

Class teacher will address the parents on general attendance, class room challenges and need of parental involvement

and goal setting Class pupil leader will see that parents will be called one by one for one on one interactions as per the roll in attendance register

Class teacher has to note down the feedback and suggestions given by the parents in one on one interaction and submit the same to the school head

After one on one interactions parents will again go and sit in the class room.

Welcome Desk Preparations:

The committee must procure flower arrangements, paper crafts, or other materials required for the welcome desk a day in advance.

School and PD must select 4 senior girls to stay near Welcome desk

Four more senior girls shall accompany parents up to the class room so as to make the seated comfortably

The School head must ensure all materials for invitation cards, welcome desk arrangements, and other related items are available and provided in a timely manar

School progress reports;

Ensure the timely preparation of student progress reports.

These reports must be signed by the headmaster and free from errors.

Names and other details of the students are to be verified thoroughly

Donor Engagement:

Identify and approach potential donors to contribute towards the MPTM in the form of materials such as chairs, tables, public address systems, prizes, carpets, food items, and other essential resources.

Ensure transparency in donor contributions and provide proper acknowledgments.

Waste Management:

Ensure that dustbins are placed at key locations across the campus to maintain cleanliness during and after the event.

Encourage the use of eco-friendly materials like paper plates and glasses decorations and avoid single-use plastics.

Seating Arrangements:

Ensure that chairs and seating areas for guests are arranged neatly with decorative elements like tablecloths or simple flower arrangements.

Directional signage boards are to be placed for specific seating for Mothers. Fathers, Guests and invitees

Make sure there is proper spacing for parents and dignitaries to comfortably attend the event.

Student volunteers shall help the parents for comfortable seating.

Stage & Audio-Visual Arrangement Committee:

Stage is to decorated with good visible banner and local flowers available

Tables and chairs as per the number guests on the dais

Water bottles made available on the dais

Podium shall be arranged if available

Set up the stage with a public address system, microphone, chairs for guests, and a podium for speeches.

Test and ensure the functioning of audio-visual equipment, including IFP panels to display welcome messages and state achievements videos.

Cultural activities

Select students and interested parents for one dance or song cu (e.g., singing, dance performances). Ensure practice sessions are conducted.

Parent Competitions:

Rangoli Competitions

Organize class-wise Rangoli competitions for mothers

Select suitable area for Rangoli competitions

Class wise students can support mothers

Tug of war

Tug War for fathers. Allocate clean and designated areas for these activities.

Ensure that materials (Rangoli colours, ropes, etc.) are procured and ready

Student' s volunteers can help the PD in organizing even

Pledge by SMC Chairperson or Peoples representative to all parents, Teachers and invitees

Honourable CMs recorded Message

Subha din Bhojan & Water Arrangement Committee:

Food Preparation:

Ensure proper hygiene is maintained in food preparation, and Mid-day meal workers wear gloves, head caps, and overcoats.

Coordinate the midday meal for parents, ensuring that special items can be contributed by donors like fruit, sweets, vegetable biryani.

See that eco-friendly paper plates and glasses are used

Ensure that all parents and invitees come in a line and have Subhadin bhojan

See that they are comfortably seated while taking Dokka seetamma mid day meals / subhadin bhojan

Water Supply:

Arrange water pots with lids and glasses in every classroom, common meeting area and near subhadin Bhojan Selected student volunteers along with school head, PD and teachers shall support parents and invitees During Subha din Bhojan

Discipline

Train students volunteers on proper conduct and ensure their cooperation in guiding parents.

PD shall train student volunteers and use the services of NCC, Scouts and Guides (If available) on overall monitoring in teams

Parking Arrangements:

Assign a dedicated area for guest and parent parking.

Place directional signage and ensure orderly parking.

Press & Media Coverage Committee:

Invite local press and media for coverage.

Prepare press releases with the school's achievements, highlights, and the event's agenda

Prepare social media handles for wider publicity

Collect testimonials from parents and invitees

Medical Support:

Ensure an Auxiliary Nurse Midwife (ANM) is present with a first aid kit

Arrange a table and chair for the ANM, and assign two students to assist.. Final Review:

The headmaster should review all committee arrangements in the morning and ensure that all aspects are in place

Feedback Collection:

Post-PTM Activities (After PTM)

Collect feedback from parents and guests through a suggestion box placed at a visible location, Ensure pens and paper slips are available.

Transport Facility

Transport Facility for CwSN children and parents if required

Clean-up and Debriefing:

Ensure the clean-up of all meeting areas, classrooms, and food serving areas.

One day online orientation at State level and can be conducted to all Directors, Joint Directors, Deputy Directors, RJDs, DEOs,

A district level committee shall constitute under the chairmanship of the District Collector for smooth implementation of the

District Level Orientation to be conducted by the District Educational Officer and APC to all EOs and MEOs, CRPs, PTIs, IERPs.

Mandal Level Orientation by the MEOs and Mandal Science Education Officers to the School complex HMs, CRPs, PTIs, IERPs by

School Level meeting by the HMs with all SMC members and the Public Representatives, old students,

Formation of Committees for Parent-Teacher Meetings (PTMs):-

At State, District, Mandal, Complex, School Level should be constituted for Smooth conducting of PTMs successfully.

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AP Mega Parent-Teachers Meeting 2024 Agenda, Schedule, Guidelines, Action Plan, Activities, Pledge, Holistic Progress Card, Budget MEGA PARENT TEACHERS MEETING (PTM)

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